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Race Pack Entry Collection & Registration Solution: The 2nd Asia Pacific Hash 2018
Monday 16 July 2018, 08:00am - 05:00pm
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 KUCHING, SARAWAK: 2018 marks the 2nd Asia Pacific Hash and this year, the Kuching City Hash Club (KCH) welcomes everyone from all around Asia to come to Kuching, Sarawak and participate in this event. KCH collaborated with Faculty of Computer Science and Information Technology (FCSIT) from Universiti Malaysia Sarawak, (UNIMAS) to develop eRaceColl, a web-based Race Pack Entry Collection Solution to improve the process of registration and race pack collection for nearly 2000 participants. 

Based on previous experience, the registration for the hash event were done manually, which means that the facilitators are using the paper form, an excel sheet to record all the participants’ registration and race pack distribution. Now, eRaceColl consolidates the data ranging from individual, group and even sub-group registration where the registration data consists of participants’ real name, hash name, hash chapter and size of the t-shirt. Not only that, it allows the registration committee to search the name of the participants, t-shirt size and their collection status easily. Thus, it could greatly improve the registration queuing system by having a centralized data storage accessed from multiple registration counters.

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Group registration for hash runners from Jambi Hash Chapter, Indonesia

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Photo capture for race pack collector

To avoid multiple collection of the race packs, all participants collecting the race packs will have to snap a photo of themselves or the representative of the group registration as proof which will be saved to the database. The efficiency of this system is proved during the registration in the length of 2 days and a half, where it takes less than 10 seconds for individual’s registration and about 30 seconds for groups or sub-group registration. Throughout the past few days the system has immensely help in the collection and registration of the event.

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FCSIT, UNIMAS team

 
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